Last Updated: May 1, 2025

At AccelerateRPM LLC (“we,” “us,” or “our”), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you engage with our recruitment services, including our video interview recording and snapshot-sharing feature. This policy applies to candidates, clients, and visitors to our website acceleraterpm.com.

1. Who We Are

AccelerateRPM LLC is a recruitment firm that connects candidates with prospective clients or employers requiring contract or contingent resources. Our services include conducting video interviews to assess potential candidates for our customers, which may be recorded to create short video snapshots for sharing with clients who are evaluating our suggested candidates. For questions about this policy or our data practices, contact us at:

Email: privacy@acceleraterpm.com
Address: 7794 Rose Rock Way, Las Vegas, NV 89113
Phone: +1-310-699-6700

2. Information We Collect

We collect personal information to provide our recruitment services, including:

Candidate Information: Name, email address, phone number, resume, job preferences, and other details provided during the application or interview process.
Video Interview Data: Video and audio recordings of interviews conducted via AI-driven note-taking applications and video capture. These are secure, industry-standard tools designed to record and transcribe interviews with candidate consent, including the potential usage of short video snapshots (up to 120 seconds) highlighting key moments for client consideration.
Consent Records: Signed consent forms, email confirmations, or verbal consents (recorded) agreeing to recording and sharing snapshots.
Usage Data: Information about how you interact with our website or services, such as IP address, browser type, and pages visited, collected via cookies or analytics tools.
Client Information: For clients evaluating candidates, we collect name, email, and company details to facilitate secure sharing of candidate snapshots.

3. How We Collect Information

We collect information through:

Direct Submission: When candidates provide information via application forms, emails, or interviews.
Recording Tools: AI-driven note-taking and video capture tools record video interviews with candidate consent.
Automated Tools: Cookies and analytics tools (e.g., Google Analytics) collect usage data on our website.
Third Parties: We may receive candidate information from job boards, LinkedIn, or other platforms with your permission.

4. How We Use Your Information

We use your information to provide recruitment services, including:

Conducting and recording video interviews using summary note-taking and video-capturing AI industry-standard tools.
Creating short video snapshots to highlight candidate skills and qualifications.
Sharing snapshots with prospective clients evaluating your candidacy, only with your explicit consent.
Communicating with candidates and clients about recruitment opportunities.
Improving our services through analytics and feedback.
Complying with legal obligations, such as responding to data requests or audits.

5. Legal Basis for Processing (GDPR)

For candidates in the EU/UK, we process personal data based on:

Consent: Your explicit permission to record interviews and share snapshots, provided via consent forms or verbal confirmation.
Legitimate Interests: Processing necessary to provide recruitment services, such as matching candidates with clients, provided it respects your rights.
Legal Obligations: Compliance with privacy laws or regulatory requests.

6. Sharing Your Information

We share candidate video snapshots only with your explicit consent, as follows:

Prospective Clients: Short video snapshots (up to 120 seconds) are shared with clients evaluating your candidacy for specific roles. Snapshots are shared securely via Vimeo, a password-protected platform used by AccelerateRPM LLC.
Kohli Media LLC Service Providers: We use trusted third parties to process data, such as Google Workspace (storage and communication) and Vimeo (secure sharing). These providers are contractually bound to protect your data.
Legal Requirements: We may share data if required by law, such as in response to a court order or regulatory request.

We do not sell or share your personal information for marketing purposes.

7. Data Storage and Security

We store your information securely:

Storage: Interview recordings and snapshots are stored in secure platforms like Google Drive or Vimeo, with restricted access.
Security Measures: We use encryption, access controls, and secure servers to protect your data. Our third-party providers (e.g., Vimeo) comply with SOC 2 and GDPR standards.
Retention: We retain video snapshots and related data only as long as necessary for recruitment purposes or as required by law, typically for 6 months after the recruitment process ends, unless otherwise requested by the candidate. If you withdraw consent or the recruitment process ends, we delete your data promptly.

8. Your Rights

You have the following rights regarding your personal data:

Access: Request a copy of the data we hold about you, including video snapshots.
Correction: Request corrections to inaccurate or incomplete data.
Deletion: Request deletion of your data, including recordings and snapshots.
Restriction: Request that we limit how we use your data.
Objection: Object to processing based on legitimate interests.
Portability: Request your data in a transferable format.
Withdraw Consent: Withdraw consent for recording or sharing snapshots at any time by emailing privacy@acceleraterpm.com.

To exercise these rights, contact us at privacy@acceleraterpm.com. We will respond within 30 days (or as required by law). For CCPA, you have the right to opt out of data sharing and request details about data shared in the past 12 months.

9. International Data Transfers

If you are located outside the U.S., your data may be transferred to and processed in the U.S. by us or our providers (e.g., Google). We ensure these transfers comply with GDPR and other laws through Standard Contractual Clauses and data protection agreements.

10. Cookies and Analytics

Our website uses cookies and tools like Google Analytics to improve user experience and analyze traffic. We use a cookie banner to obtain your consent for non-essential cookies, as required by law. You can manage cookie preferences via our website’s cookie banner or browser settings.

11. Third-Party Links

Our website or services may link to third-party sites (e.g., Vimeo). These sites have their own privacy policies, and we are not responsible for their practices.

12. Children’s Privacy

Our services are not intended for individuals under 16. We do not knowingly collect data from children.

13. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes via email or our website. The latest version is available at https://acceleraterpm.com/privacy-policy.

14. Complaints

If you have concerns about our data practices, contact us at privacy@acceleraterpm.com. EU/UK residents may also lodge a complaint with their local data protection authority (e.g., ICO in the UK).

15. Contact Us

For questions about this Privacy Policy or to exercise your rights, contact: